Student Alumni Dinner Sign-up

1. Form a group of 3-5 MIT undergraduates.

   Sorry grad students.

2. Find an alum from the class of 2009 or earlier. If you don't know one try searching ICAN.

   Oh, and don't worry if another group has already talked to them. Alumni can go on as many dinners as they'd like.

3. Sign up online and have all the students confirm.

   We'll send all the students an email with a link.

   We'll send an email to your alum as well, just to let them know you signed up.

4. Pick a date before May 17th, 2012 that works for everyone.

   Let us know when you are going. We emailed you the link after you confirmed.

5. Print both the emailed dinner form and the tax exemption form and bring them to dinner.

   We’ll email both to you once you let us know when you are going.

6. Enjoy your dinner and conversation with the alum.

   Request an itemized receipt, in English. It must include the restaurant name, each item and its price, and date of service.

   Make sure you also get your proof of payment.

   Without an itemized receipt or proof of payment, you will not be reimbursed.

   Don't forget the tax exemption form.

   Ask the alum to sign the dinner form.

7. Turn in the signed dinner form and the itemized receipt at W20-401.

   Your reimbursement will not be processed without a signed dinner form.

8. Turn in a feedback evaluation form. You must do this to receive your reimbursement. The form is available here: (pdf | doc).

9. Create a Request for Payment.

   To be reimbursed for your dinner, visit SAPWeb and click "Reimbursement". Enter the name of the person being reimbursed and continue. In the line items section, enter the date of service, the amount you’re being reimbursed for, and use the explanation section to list the name of the alum you had dinner with. Scan and attach your itemized receipt and proof of payment. Send your completed RFP form to Alex Hall, using the "Send to" button at the bottom.

   SAO will reimburse you by direct deposit for up to $20 per attendee.

   MIT will not reimburse you for alcohol or tax.

   MIT will not reimburse you without an itemized receipt.

   Also, please be patient with the paperwork. It may take more than a couple weeks. You can check on the status of your reimbursement by going to SAPWeb and clicking "Find RFPs".

10. Thank the alum.

    They are busy people, too. Say thanks: maybe even a Thank You Card is in order.